This is what lands in your inbox every morning.
Not a dashboard you have to remember to open. Not a digest of everything that happened. A ranked list of what needs a builder running ten jobs, in the order they would triage it, readable on a phone in under three minutes.
Good morning, Dan.
5 things need your attention · 7 invoices due this week ($21,682) · 5 vendors gone quiet.
Get the Summit truss order signed.
It has been sitting 8 days, Summit does not start fabrication until they have it, and they already asked for 2–3 weeks of notice. Everything else on this list can wait a day. This one moves the framing date.
Holding up work
541 Halstead permit can't move until you answer on water and sewer
6 daysStormwater is ready to resubmit. This is the last open item.
Tell Ray: gang meter or 3 separate services, and how many taps.
Russ T.41 Halstead StFraming can't start — Summit won't build the trusses until the order is signed
8 daysThey already asked for 2–3 weeks of notice. This one moves the framing date.
Send the signed order back today, or send your corrections.
Russ T.2100 Marsh RdLarkin's tile labor is 50% done and was never approved in writing
Material was approved. Labor never was. You are exposed now, not at invoicing.
Send Larkin the labor number you actually accept, or stop the work.
329 Coleridge RenoNeeds confirmationPiedmont Reclaimed still hasn't been paid for the beams — invoice #7734
8 daysYou said you would check on it 8 days ago. Wade has followed up twice.
Confirm a check was issued, or tell Wade when to expect payment.
Dan329 Coleridge RenoTidewater can't start the revised septic design without your yes
6 daysStandard $2,000 fee for design, submittal, and coordination.
Reply to Grant and approve or decline the $2,000 fee.
155 Cutter Rd
Waiting on you
4Harding Law needs the manager names for 2100 Marsh Rd, LLC
14 daysThe contract can't be finalized without them. Oldest open decision here.
Send Alan the managers and who can approve change orders.
2100 Marsh RdThe $9,860 hardware quote still has no final yes
8 daysNadia is holding DocuSign until the owners sign off.
Approve or reject the quote, then tell Nadia.
Nadia K.210 Kestrel DrLantern & Co needs a yes or no on July 31 delivery
They need to know: your office, or hold in their warehouse?
Answer Tessa today — delivery is blocked until you do.
Dan210 Kestrel DrCoastal is waiting on final hinge direction for the interior doors
12 daysSatin nickel was agreed in the thread but never confirmed as the order.
Confirm satin nickel on the final quote and release it.
107 Harbor Quay
Money this week
- 2 days overdue
Invoice$186.40 to Ashcroft Shutters & Hardware
1515 Prospect Ave · #4471
- 4 days overdue
Invoice$2,214.90 to Atlas Interior Supply
2100 Marsh Rd · #88214
- 5 days overdue
Invoice$3,480.15 to Halloran Plumbing Supply
1515 Prospect Ave · #21605
- 7 days overdue
Invoice$265.00 to Fairview Cabinetry
1500 Fairmont · #30918
- due in 2 days
Invoice$1,502.30 to Landmark Door & Window
1515 Prospect Ave · #1902
- due in 5 days
Invoice$5,120.75 to Ashgrove Architectural
1515 Prospect Ave · #52140
- due in 7 days
Invoice$8,912.60 to Halloran Plumbing Supply
1515 Prospect Ave · #21688
Kiron hasn't seen approval on 51 older invoices totaling $612,380 — worth a backlog review when you're at a desk.
Vendors gone quiet
Nothing from Copperline Finance in 13 days on the thread where they recorded the wire after invoice #6612 for $18,900.
Check on the status of invoice #6612 and whether anything else is needed to close out the wire.
Nothing from Warren Pike in 13 days on the thread where he approved the $6,300 sidewalk replacement.
Ask whether anything else is needed from you to release the $6,300 sidewalk work.
Nothing from Larkin Tile Service in 13 days on the tile labor quote thread, after the quote was confirmed as correct.
Ask whether they are ready to proceed on the confirmed scope and if any updated paperwork is needed.
Nothing from Beacon Lighting in 13 days on the thread where the package was approved but the quote still needed checking against the allowance.
Ask Beacon to confirm the final quote and overage against the allowance so you can close approval.
23 Willow Trail has had zero activity for 20 days and looks stalled or finished without being closed.
Check the job status and either restart the next step or close the project out.
Doesn't add up
2Ridgeway Hauling invoice #3902 is both overdue and a duplicate risk
You have two separate threads for invoice #3902. It is described as due 06/10, and the duplicate check says both copies match on document number, date, and $742.50 total. It may be unpaid — but it also must not be paid twice.
Call Ridgeway and confirm whether #3902 is still unpaid and which copy is the valid bill, before sending payment.
1907 HadleyThe Clearline invoice and the signed quote do not match by $2,060
Payables cannot approve: the signed quote on file is $9,180.00 and the attached invoice references $11,240.00. That is a document conflict, not a missing attachment — and there is no approved change order covering the difference.
Ask Clearline to resend the revised signed quote that matches the invoice before you approve payment.
107 Harbor QuayNeeds confirmation
Cleared since yesterday
3The missing sub agreement is no longer holding up vendor setup
Russ attached and resent it on July 28.
Verdant's duplicate billing was corrected without a dispute
Invoice #45308 came back down from $13,410.00 to $5,780.00.
The 1500 Fairmont permit signature you were chasing is done
It was attached to the July 28 submittal. Now waiting on city review.
Nothing to do here. These resolved themselves when the evidence arrived.
Your projects
2100 Marsh Rd
Still waiting on builder decisions more than new inbound activity. Summit Truss needs the signed order before they start building the trusses, and Harding Law needs the LLC manager names before the contract can be finalized.
Still open: 8 reply threads waiting on you, plus 9 more capped from the list. Oldest is Harding Law from July 15. The framing package is the biggest schedule risk.
329 Coleridge Reno
Moved on field coordination: the sink delivery was confirmed around 8am, and Cardinal Tile explained the higher billed trim price was caused by a backordered piece and a pricier reselection.
Changed: Sink delivery confirmed; Cardinal Tile explained the billed-vs-quoted trim difference.
Still open: Piedmont Reclaimed still wants payment status on #7734, Larkin's tile labor still needs written approval, and the can light repair still needs a real update to the homeowner.
1515 Prospect Ave
A heavy paperwork day. The hide-panel design was approved, the missing sub agreement was resent, Halloran sent more payment backup on the fixture balance, and the millwork shop offered to meet tomorrow morning.
Changed: Hide-panel design approved, sub agreement resent, more records received on the fixture balance.
Still open: Signed lien waivers still needed for closing, tomorrow's millwork meeting still unconfirmed, and the fixture balance question is still open.
41 Halstead St
Moved on stormwater: Neil said he can finalize the updates and resubmit this week. The permit is still waiting on your water and sewer direction to Ray.
Changed: Neil can finalize stormwater updates and resubmit this week.
Still open: Your water/sewer decision is still the key blocker before resubmittal.
210 Kestrel Dr
Real billing cleanup. Verdant Coatings corrected invoice #45308 from $13,410.00 to $5,780.00 after Russ flagged a duplicate-billing error. Lantern & Co sent box photos while asking about July 31 delivery.
Changed: Verdant corrected invoice #45308 down to $5,780.00.
Still open: The $9,860 hardware quote still needs an answer, Lantern & Co needs a delivery decision, and the added plumbing work on invoice #20710 has no written change order.
1907 Hadley
New billing and glass activity. Ridgeway Hauling sent another copy of invoice #3902 for $742.50, which still looks like a duplicate, and glass pricing came in while mirror and shower sizes are being finalized.
Changed: A duplicate-looking copy of Ridgeway invoice #3902 arrived; glass pricing landed.
Still open: Invoice #3902 needs checking before payment, the transfer switch still needs final direction, and 8 threads are waiting on a reply.
155 Cutter Rd
Advanced on septic coordination. The field overlay confirmed the proposed locations are outside the wetlands and either well location works — but Grant is still waiting on approval to proceed with the revised design.
Changed: Septic field overlay received; proposed locations confirmed outside the wetlands.
Still open: The $2,000 septic design fee still needs approval, and the window and door package is still open between two suppliers.
Projects gone dark 14+ days: 1234 Ashby Point · 23 Willow Trail
Checked project activity through 6:01 AM · Kiron Project Watcher · Reply to ask Ella a follow-up
Example brief. Real structure and detectors — names changed.
Seven sections, in the order a builder triages
Ranked by consequence, not by category. Crew-blocking beats money. Money beats paperwork.
Holding up work
Someone asked you a direct question and never got an answer, and a crew or an order is sitting until you reply. Ranked first because a sub waiting on you today is a crew that doesn't show up tomorrow.
Waiting on you
Decisions that are not blocking a crew this morning but have been open for days — quotes needing sign-off, hardware selections, delivery dates, contract details.
Money this week
Invoices overdue or coming due in the next seven days, with vendor, project, and document number. Plus the older backlog Kiron has never seen an approval for.
Vendors gone quiet
A vendor who was mid-conversation on something financially relevant and then stopped replying. Grouped by project, with the specific thread that went silent.
Worth a second look
Where the documents disagree: an invoice that doesn't match the signed quote, the same bill arriving twice, work underway with no written approval, or a blocker that quietly cleared.
Cleared since yesterday
Items that resolved when the missing reply, corrected invoice, or signed document arrived. They stay visible for one brief so you know the issue closed without needing to chase it.
Your projects
One card per active job — what changed since the last brief and what is still open — so you have the context before the 7 AM calls. Plus the jobs that have gone dark.
A brief you can trust is a brief you can act on without checking.
Actions name people, not systems
“Reply to Grant and confirm the $2,000 septic fee” — not “vendor_waiting insight on thread 4471.” If you can't act on it from the passenger seat, it doesn't belong in the brief.
Nothing appears without evidence
Every item traces to a specific thread, invoice, quote, or document. Where the evidence is partial, the item says so rather than guessing — that is what the “needs confirmation” tag means.
Items resolve themselves
When the reply lands or the invoice arrives, the condition clears and the item disappears on its own. Nothing accumulates into a list you stop reading.
One item per thing, not one per day
An open blocker does not re-announce itself every morning as if it were new. It carries its age — “still open since July 21” — so you can feel it getting older.
Permission to ignore is half the value
The quiet jobs are named as quiet. Knowing which seven projects do not need you today is worth as much as knowing which three do.
No schedule certainty it doesn't have
Kiron reports what it can see in your records: activity, commitments, communication gaps, money, and sourced dates. It does not pretend to know whether framing should start Tuesday.
Questions builders ask
When does the brief arrive?
Before you start your day — the brief is compiled overnight and delivered early morning, so it is waiting when you pick up your phone. It covers everything Kiron saw since the last brief.
Where does the brief show up?
It meets you where you are. The brief lands in your inbox and reads top to bottom on a phone in under three minutes — that is the morning read. The Kiron web and iPhone apps hold the same brief plus the source documents, the full project history, and Ella, for when you want to go deeper on something it flagged. Reply to any brief to ask a follow-up. Text delivery is coming.
Where does the information come from?
Your connected project inbox — Gmail or Outlook — or your own unique Kiron address that you forward or CC documents to. Plus every quote, invoice, change order, COI, permit, and photo Kiron has ingested. Nothing in the brief is typed in by you or your team.
What if an item is wrong or already handled?
Items resolve themselves. When the reply lands, the invoice arrives, or the job wakes back up, the underlying condition clears and the item stops appearing. The brief only shows what is still true at the time it was compiled.
How is this different from a daily log or a task list?
You do not maintain it. Daily logs, schedules, and task lists are only as current as the last person who typed something in. The brief is built from correspondence and documents that already exist, so it stays accurate even in a week where nobody updates anything.
Does Kiron reply to my vendors for me?
No. The brief tells you who is waiting and suggests what to say. Sending, approving, and paying stay with your team.
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