Signed quote
#CL-1048 · approved Jun 12
Glass package$7,120.00
Hardware & install$2,060.00
Total$9,180.00
Financial intelligence
Every invoice, checked against the quote you signed.
Nobody has time to re-read a quote before approving a bill. Kiron does it on every invoice, on every job, and tells you the gap before the money leaves your account.
What it looks like
Signed quote on file
$9,180.00
Invoice submitted
$11,240.00
Gap, no change order
$2,060.00
Payables can’t approve this, and until Kiron said so nobody knew there was anything to look at. It is a document conflict, not a missing attachment — and there is no approved change order covering the difference.
Six ways a bill quietly stops matching
Every one of these runs on every invoice that lands, on every active job, without anyone asking.
Over the approved number
The invoice is higher than the quote you signed
Signed quote says $9,180. The invoice references $11,240. No approved change order covers the difference — so your team knows to hold approval and ask for the missing documentation.
Superseded quote
Billed against a quote you already replaced
A revision supersedes the original, but the invoice still cites the old number. Kiron matches to the current approved quote, not the one in the vendor's file.
Duplicate
The same bill arrived twice on two threads
Same document number, same date, same $742.50 total, three weeks apart. It may be genuinely unpaid — but it must not be paid twice.
Internal mismatch
The line items don't add up to the total
A quote header says $12,072.50 while the line items total $9,692.50. Nobody re-adds a quote by hand, so the header number is the one that gets approved.
No approval on file
Work is underway and nothing was approved in writing
Material approved, labor never confirmed. Kiron flags the exposure while the work is at 50%, not when the invoice lands.
Cumulative creep
Each bill is fine, the running total isn't
No single invoice looks wrong, but the vendor has now billed past what was ever committed. Kiron tracks the total against the commitment, not just the document in front of you.
Both numbers, and the document behind each one.
A flag you can’t verify is a flag you learn to ignore. Every mismatch links back to the quote and the invoice that produced it, so you can settle it in one look instead of digging through a thread.
Clearline Systems · 107 Harbor Quay
Approved
Invoice
#CL-1182 · due Aug 7
Glass package$7,120.00
Hardware & install$2,060.00
Field adjustment$2,060.00
Total$11,240.00
!Invoice does not match signed quote
The invoice adds a $2,060 field adjustment. Kiron found no signed change order or written approval covering it.
→ Ask Clearline for the approved change order before payment.
Unapproved gap
$2,060.00
Signed quote #CL-1048Invoice #CL-1182No change order found
You don’t go looking for it. It shows up in the morning.
Invoice checks aren’t a screen you remember to visit. Anything that doesn’t reconcile appears in Today’s Brief under Doesn’t add up, alongside what’s holding up work and what money moves this week.
See a full brief →Doesn’t add up
Invoice $11,240 vs signed quote $9,180no change order
Same $742.50 hauling bill on two threadsduplicate
Questions builders ask
What does Kiron compare an invoice against?
The quote, estimate, or change order your team actually approved — plus everything else on the job that touches that vendor. Kiron resolves which quote is current when there have been revisions, so an invoice is never checked against a number you already replaced.
Do I have to upload the quotes first?
No. Quotes arrive in your project email the same way invoices do, so Kiron already has both sides of the comparison. There is nothing to file, tag, or match by hand.
What happens when Kiron finds a mismatch?
It appears in your morning brief under 'Doesn't add up', with both numbers, the gap, and a link to each source document. Kiron drafts what to send back to the vendor. Approving, disputing, and paying stay entirely with your team.
Does this replace my accounting software?
No. Kiron runs in front of it. It checks the document before the payment decision is made, then you approve and pay wherever you already do — QuickBooks, Foundation, your bank, or a stack of spreadsheets.
What if the higher invoice is legitimate?
Then you approve it and move on, and Kiron records the reason. The point is not to block payments, it's to make sure a number that changed is a number somebody chose — rather than one that slipped through because nobody had time to re-read the quote.
Stop approving numbers nobody checked.
Connect a project inbox and Kiron reads back through the quotes and invoices already sitting there. Most builders find something in the first week.